Tips to Write a Great Technical Paper

person writing on brown wooden table near white ceramic mug

Technical writing is a style of formal communication used to convey complex information to a specific audience. It involves technical terms used in the field of interest, including acronyms and jargon. As a result, establishing a balance between effective communication and the technicality of the discipline is vital. Technical writing also adopts formal language, often pushing the writer toward passive language. Since the document cannot be conversational, a technical writer must establish a balance between active and passive language. These considerations make technical writing slightly more complex than ordinary academic and content writing. The tips and techniques outlined in this article will help you create an exceptional technical writing paper.

Technical Writing Techniques You Should Know


Diagrams, images, and tables form an important part of technical writing. Whether you are writing a lab report or case study, some information is better understood through diagrammatic visualization. Your professor may set the number of tables and figures to include in your document. However, it’s always better to include a few diagrams or images in your report to improve its face validity.

Logical organizational

Logical organization in technical report writing implies structural and systematic arrangement of information. The writer must organize the details in a specific order, establishing a flow for the reader to follow. In this case, one may choose to combine various details about a subtopic in a given section of the report. You can also corroborate your arguments with data using diagrams and charts. 

Audience consideration

Who are you writing the paper for? Technical writing addresses a specific audience. The use of technical terms hints at the target audience’s field of interest, academic qualifications, and demographics. Hence, the information contained in the document must remain relevant to the target readers. One must also acknowledge the audience’s intellectual capacity by using respectful language and formality.

Consistent terminology use

Similarly, the technical terms used should be relevant and useful. The unwritten rules of technical term usage apply to all assignments regardless of your discipline. For instance, a medical student must demonstrate their understanding of common terms and abbreviations in their field. However, you can only use technical terms sparingly in your document to maintain the readers’ attention. You must not use overly complex terminology in your paper.

Accuracy and relevance

While technical papers often involve reporting findings from research and activities, using a priori literature in your writing is always a plus. However, such details should observe the rules of accuracy and relevance. The data you borrow from outside sources should help you make better arguments or corroborate your findings.

Best Practices for Writing a Technical Paper 


Before you write a technical paper, you must have a set of objectives you wish to achieve. Hence, every technical paper writing process starts with goal-setting. Establish your mission and vision by defining the desired outcomes at the beginning. 

Formatting and language

Technical writing adopts specific paper structures. For instance, institutions of higher learning have strict guidelines for report writing. Unlike an academic assignment, a technical paper does not have a basic paper structure. Your professor will always define what to include in your report. If you are unsure about formatting and language, you can contact a professional writer to help. Professional writing services like CustomWritings have years of experience in processing “write my paper” requests and writing technical papers for students globally. Their experts can help you format your technical report based on the available set of instructions. 

Sections and subsections

You can also learn to create an exceptional technical paper by reviewing examples from your school library. These documents will teach you the basic format and structure of a technical paper based on your institution’s guidelines. Most importantly. You will learn to create sections and subsections for your technical paper. Organize the information based on the level of importance. Identify the three categories of importance, starting with essential details, then borderline material, and ending with exciting ideas.


The appendix in technical writing helps create a clear and concise article. By relegating useful but less important material to the appendices, you can develop a free-flowing document and retain your reader’s attention. This section helps you cater to different audiences and their interests by disconnecting technical details from supporting evidence. Ensure your appendices are relevant to your paper.


Any piece of writing in college must include relevant references. Learning institutions compel learners to search for information by challenging other scholars. The best way to do so is through referencing. References improve the validity, reliability, and credibility of the information in your report. You must always integrate your sources into your writing using in-text citations. You can learn best practices in referencing from experts or consult your professor. 

Diagrams and tables

A great technical paper should contain a few diagrams in the body section. Include graphs, images, and drawings to corroborate your findings and make stronger arguments. However, your diagrams’ positioning and order matter to your reader. You must not bombard your audience with endless pictures and figures on every page. Position your diagram in sections where they are most relevant. 

How to Write a Top-Notch Technical Paper 

Keep it brief

When it’s time to write a technical paper, do not waste your readers’ time with unnecessary and irrelevant details. Write clear and concise sentences using simple structures. While the term technical paper implies some complexity of information, using too much jargon makes your writing worthless. Maintain simplicity by using technical terminologies sparingly. 

Target a specific audience

The best technical papers also target a specific audience. Although your main audience in college is your professor, your technical report should address professionals in your field. This way, you can convince the instructor with your knowledge and comprehension. Demonstrate your commitment by recognizing your reader’s qualifications. This entails using common terms in your field and avoiding unnecessary details and explanations.

Maintain formality

Maintaining formality does not imply using overly complex grammar. On the contrary, formal writing implies maintaining objectivity by making sensible arguments with supporting evidence. Your university sets the rules for the dos and don’ts of academic writing. However, some of the rules of formal writing may not apply to technical writing. For instance, using an impersonal style is not always helpful. Technical writing may allow the use of first-person perspectives to convey specific arguments. 

Observe punctuation and grammar rules

A missing comma can alter your message or change its meaning. Similarly, missing hyphens in commonly hyphenated words can make your sentences ambiguous. Hence, punctuation in technical writing is paramount. Use hyphens to form compound adjectives and make your writing clearer. Proofread your documents severally to eliminate grammar and punctuation mistakes. Grammar checkers may not recognize uncommon technical terms. Thus, checking for spelling and grammar mistakes manually is always the best approach in technical writing. 


Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *